Kay County History and Information

Court Records | Vital Records | CENSUS Records | TAX Records | Military Records | Church & Cemetery |
Maps & Atlases | Genealogy Addresses | Genealogy Related Sites |

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Kay County was created on 1895 , originally designated as county "K" from the Cherokee outlet. The County was name was derived by spelling out the letter "K," which was the original official designation of the county. The County Seat is Newkirk. See also County History for more historical details.

Counties adjacent to Kay County are Cowley County, Kansas (north), Osage County (east), Noble County (south), Garfield County (southwest), Grant County (west)

Kay County Cities & Towns Include Blackwell, Braman, Kaw City, Kildare, Newkirk, Ponca City, Tonkawa

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Records at the Kay County Courthouse

See Also Oklahoma Land Records, Marriage Records, Court & Probate Records

Search Oklahoma Historical Records - Databases include Court, Land, Wills & Financial Records; Birth, Marriage & Death Records; Voter Lists & Census Records; Immigration & Emigration Records; Obituary Records; Military Records; Family Tree Records; Pictures; Stories, Memories & Histories; Directories & Member Lists and much more....

Researchers often overlook the importance of court records, probate records, and land records as a source of family history information.

PLEASE READ FIRST!!!! Please call the clerk's department to confirm hours, mailing address, fees and other specifics before visiting or requesting information because of sometimes changing contact information.

All Departments below can be contacted at the Kay County Courthouse at PO Box 450, Newkirk, OK 74647-0450; Phone: (580)362-3116. NOTE: The record dates below are from the earliest date to present time.

Kay County Clerk's Office has Birth Records from 1908, Death Records from 1908 and , Land Records from 1893.

The County Clerk's office is responsible for preserving all the legal instruments filed by private citizens and public officials with the County Clerk's office. The office maintains files of all real estate records, plats, judgments, liens, patents, military discharges, school records, county personnel, insurance and retirement records for employees, meeting notices, commissioners' proceedings and other documents. Although county clerks record births and deaths and provide information on request, certificates are available only from the Vital Records Section, State Department of Health

Kay County Court Clerk's Office has Probate Records from 1893, Marriage Records from 1893, and Court Records from 1893.

The Court Clerk has the primary responsibility to record, file, and maintain permanent records of the proceedings of the District Court. We collect fines, fees, and forfeitures, and distribute the collected monies as provided by law to the appropriate agencies. There are numerous types of cases filed with the Court Clerk's Office some of which include: Civil, Small Claims, Probate, Guardianship, Adoption, Felony, Misdemeanor, Search Warrants, Licenses and more...

Below is a list of online resources for Kay County Court Records. Email us with websites containing Kay County Court Records by clicking the link below:

  • Search District Court Public Records from Participating Oklahoma District Courts
  • Bureau of Land Management (BLM)
  • Kay County, Oklahoma Court Books at Amazon.com
  • Court, Land, Wills & Financial - Court records are an often overlooked, yet very valuable tool for finding information to assist you in your research. Land records, such as deeds, allow you to tie an ancestor to a specific place at a point in time. Other court records like those dealing with finances and estates often list related family members or give interesting details like the total value of property owned by your ancestors to add interest to your family history.
  • Immigration & Emigration - As our ancestors moved from one country to another, details about their lives were recorded on passenger lists and government documents. Immigration and emigration records can help you learn where your ancestors originally came from, where they went, when they left, who they traveled with, and more.
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Kay County Vital Records

See Also Vital Records in Oklahoma

Birth, marriage, and death records are connected with central life events. They are prime sources for genealogical information.

Vital Records Service, Oklahoma State Department of Health, 1000 Northeast 10th, Oklahoma City, OK 73117;(405) 271-4040, They have the following records:

  • Birth & Death Certificates: Oklahoma began filing birth and death records in October of 1908. It was not mandatory, however, that these records be filed until 1917. Because birth and death records were not required in years past as they are today for identification or settlement of claims in matters of death, the filing process in many years prior to 1940 are sketchy. It is the responsibility of the hospital, attendant at birth or the funeral director in each matter of birth or death to properly obtain the information needed and file the certificate in a timely manner.
    • Cost: $10.00 per birth certificate & $10.00 per death certificate.
    • Processing Time: 12-14 weeks when ordered by mail (Application for Birth or Death Certificate) or 2-5 Days when you order online
  • Marriage and Divorce Certificates: Marriage and Divorce Records are maintained and issued in the County Courthouse of issuance. These records are available from the Clerk of Court in the county where the event occurred. Fees vary.
  • Order Online: You can also order Order Electronically Online to obtain a certified copy of a birth, marriage, death or divorce record with a credit or debit card and get the certificates within 2-5 days by ordering from VitalChek Express Certificate Service.
  • Walk-In Service: Coming to the Vital Records Service, Room 117, Oklahoma State Department Of Health, 1000 Northeast 10th, Oklahoma City, OK, Monday - Friday, between 8:30 a.m. and 4:00 p.m., or the Tulsa Health Department, Central Regional Health Center, 315 S. Utica, Tulsa, Oklahoma 74104-2203, 918-594-4840

Below is a list of online resources for Kay County Vital Records. Email us with websites containing Kay County Vital Records by clicking the link below:

  • VitalChek Express Certificate Service - Some documents are just too important to wait six weeks for. With VitalChek Express Certificate Service you won’t have to. VitalChek is the fast and convenient way to order certified government-issued vital records online. They make it easy for you to purchase the documents to which you are legally entitled. Beware of other online services that do not have relationships directly with the agencies that store your vital records. VitalChek's order process usually takes less than 10 minutes --And you can select express courier service for even faster delivery when time is running out.
  • Click Here to Search the Social Security Death Index for FREEicon - Search over 82 million death records and get genealogical information crucial to your family research. New content added weekly! Most comprehensive SSDI site online!
  • Research Death records In The World's Largest Newspaper Archive at NewpaperArchive.com! - Find thousands of historical Oklahoma newspaper articles about deaths. Search for local articles about an old family friend that died many years ago or a celebrity that committed suicide. Historical newspapers contain a wealth of information about the deceased.
  • Kay County, Oklahoma Birth, Marriage & Death Books at Amazon.com
  • Birth, Marriage & Death - Vital records (births, deaths, marriages, and divorces) mark the milestones of our lives and are the foundation of family history research. Vital records, usually kept by a civic authority, can give you a more complete picture of your ancestor, help you distinguish between two people with the same name, and help you find links to a new generation.
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Kay County Census Records

See Also Research In Census Records & Statewide Records that exist for Oklahoma

Few, if any, records reveal as many details about individuals and families as do government census records. Substitute records can be used when the official census is unavailable

Countywide Records: Federal Population Schedules that exist for Kay County, Oklahoma are 1900, 1910, 1920 and 1930. There are free downloadable and printable Census forms to help with your research. These include U.S. Census Extraction Forms and U.K. Census Extraction Forms.

Below is a list of online resources for Kay County Census Records. Email us with websites containing Kay County Census Records by clicking the link below:

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Kay County Maps & Atlases

See Also Research In State Map Collections

Genealogy Atlases has images of old American atlases during the years 1795, 1814, 1822, 1823, 1836, 1838, 1845, 1856, 1866, 1879 and 1897 for other states.

You can view rotating animated maps for Oklahoma showing all the county boundaries for each census year overlayed with past and present maps so you can see the changes in county boundaries. You can view a list of maps for other states at Census Maps

You can view rotating animated maps for Oklahoma showing all the county boundary changes for each year overlayed with past and present maps so you can see the changes in county boundaries . You can view a list of maps for other states and State Department of Transportation Maps at County Maps.

Below is a list of online resources for Kay County Maps. Email us with websites containing Kay County Maps by clicking the link below:

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Kay County Military Records

See Also Military Records in Oklahoma

Military and civil service records provide unique facts and insights into the lives of men and women who have served their country at home and abroad.

The uses and value of military records in genealogical research for ancestors who were veterans are obvious, but military records can also be important to re-searchers whose direct ancestors were not soldiers in any war. The fathers, grandfathers, brothers, and other close relatives of an ancestor may have served in a war, and their service or pension records could contain information that will assist in further identifying the family of primary interest. Due to the amount of genealogical information contained in some military pension files, they should never be overlooked during the research process. Those records not containing specific genealogical information are of historic value and should be included in any overall research design.

Below is a list of online resources for Kay County Military Records. Email us with websites containing Kay County Military Records by clicking the link below:

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Kay County Tax Records

See Also Research In Tax Records

Heavy spring rains with severe flooding in 1902 awakened Oklahoma's citizens to the need for better roads. Territorial laws placed responsibility with townships, and a road overseer was to be elected for each district. General property tax and some funds from liquor licenses collected by counties and townships were used to finance the building of public roads along section lines. A road tax was required, along with the requirement that all males between the ages of twenty-one and forty-five donate four eight-hour days a year to work on highways. Those who did not work or provide a substitute were fined $5 for each absence.

The county treasurer or assessor may have tax or assessment records. Some tax records are stored in museums, historical, and/or genealogical societies' repositories. Published tax records for Oklahoma are almost nonexistent. Some duplicated copies of county tax records are stored in the Oklahoma Department of Libraries, State Archives Division for security purposes, but are not available for research. Koplowitz, Guide to the Historical Records of Oklahoma, indicates location of county records, including those of tax and assessments.

Below is a list of online resources for Kay County Tax Records. Email us with websites containing Kay County Tax Records by clicking the link below:

  • Kay County Tax Assesors Office, PO Box 450, Newkirk, OK 74647-0450; Phone: (580)362-3116
    The county assessor has the responsibility to appraise and assess the real and personal property within the county for the purpose of ad-valorem taxation. Also, the county assessor is required to compute the ad-valorem taxes due on all the taxable property. By law, the county assessor appraises all the taxable real property according to its fair cash value for which the property is actually being used.
  • Kay County, Oklahoma Tax Books at Amazon.com
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Kay County Genealogical Addresses

See Also Other Oklahoma Genealogical Addresses

The Repositories in this section are Archives, Libraries, Museums, Genealogical and Historical Societies. Many County Historical and Genealogical Societies publish magazines and/or news letters on a monthly, quarterly, bi-annual or annual basis. Contacting the local societies should not be over looked. State Archives and Societies are usually much larger and better organized with much larger archived materials than their smaller county cousins but they can be more generalized and over look the smaller details that local societies tend to have. Libraries can also be a good place to look for local information. Some libraries have a genealogy section and may have some resources that are not located at archives or societies. Also, take a special look at any museums in the area. They sometimes have photos and items from years gone by as well as information of a genealogical interest. All these places are vitally important to the family genealogist and must not be passed over.

Below is a list of online resources for Kay County Genealogical Addresses. Email us with websites containing Kay County Genealogical Addresses by clicking the link below:

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  • The Federation of Oklahoma Genealogical Societies, P.O. Box 2531, Ponca City, Oklahoma 74602
  • Oklahoma Historical Society, 2100 North Lincoln Boulevard, Oklahoma City, OK 73105
  • Oklahoma Genealogical Society, P.O. Box 12986, Oklahoma City 73157-2986
  • Oklahoma Department of Libraries, Division of State Archives and Records, 200 N.E. 18th Street, Oklahoma City, OK 75105
  • National Archives; Southwest Region, 501 West Felix Street, Building 1, Fort Worth, Texas 76115-3405; E-mail: ftworth.archives@nara.gov. Mailing Address: P.O. 6216, Fort Worth, Texas 76115-0216
  • Newspapers & Periodicals - The Newspapers & Periodicals Collection lets you discover a wealth of information about your ancestors from many historical newspapers, magazines, and other periodicals. These types of sources can often supplement public records and provide information that is not recorded anywhere else. Here, you can learn more about your ancestor's possible daily activities by placing them in the context of their time.
  • Directories & Member Lists - Directories and member lists are typically compilations of information about people who belonged to various associations and groups or lived within city boundaries. They can be thought of as the predecessors to the modern-day phone book and usually list names, addresses, and sometimes the occupations of your ancestors.
  • Oklahoma Genealogical Society Books at Amazon.com
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Kay County Church & Cemeteries

See Also Church & Cemetery Records in Oklahoma

Obituaries can vary in the amount of information they contain, but many of them are genealogical goldmines, including information such as names, dates, places of birth and death, marriage information, and family relationships.

There are many churches and cemeteries in Kay County. Some transcriptions are online. A great site is the Kay County Tombstone Transcription Project.

There are no centralized repositories dealing with church records in Oklahoma. Scattered records can be found in genealogical publications, the DAR compilations, and on microfilm. The Spanish missions have played a central role in Oklahoma's religious history.

Printed secondary sources of transcribed cemeteries exist for most Oklahoma counties. The Oklahoma State Society of the DAR has collected hundreds of such records. Transcripts are housed both at the national DAR and with some local chapters and libraries.

Below is a list of online resources for Kay County Cemetery & Church Records. Email us with websites containing Kay County Cemetery & Church Records by clicking the link below:

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Family Trees & Genealogy Tidbits

 

The use of published genealogies, electronic files containing genealogical lineage, and other compiled sources can be of tremendous value to a researcher.

When view family trees online or not, be sure to only take the info at face value and always follow up with your own sources or verify the ones they provide. Below is a list of online resources for Kay County Family Trees, web forums and other family type information. Email us with websites containing Kay County Family Trees, web forums and other family type information by clicking the link below:

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Extended History

 

Oklahoma and Kay County are a crossroads of the United States and is home to no less than eight museums. The seeds of modern movie making were sewn here. A world class oil company has its beginnings here. The famous and infamous have called Kay County home at various times and many historical and genealogical threads run through it. Dust Bowl refugees from the area traveled to California on the Mother Road, Route 66. A surprising number of people all over the U.S. have their roots in Kay County, Oklahoma

Kay County in modern day Oklahoma was mapped before the Cherokee Strip Land Run of 1893. Originally all the perspective counties were given a letter name. Newkirk was designated the county seat. Several other towns were planned before the run. Some exist to this day while others have disappeared. The best example was the town of Cross. It was suppose to be the railhead and postal stop for "K" county. But an enterprising gentleman by the name of B.S. Barnes found a spot south and east of Cross that was closer to a natural river crossing, a fresh water spring and within earshot of the railroad. So he set about surveying home lots and pre-selling them to those headed for the Cherokee Strip. He would call his city Ponca after the local Indian tribe who had been settled just to the south. A community that is now known as White Eagle. The rivalry between Cross and Ponca City was intense for many years. One night the leaders of Ponca City stole the train depot (a temporary structure on wooden skids) from Cross and established itself as the railhead. B.S. Barnes attracted businesses and employment and before long the citizens of Cross were coming to Ponca City for work.

Today the town site of Cross is a part of Ponca City but only the locals can show you where it was. Ponca City has become the principle town in Kay County. It is also the place that E.W. Marland chose to make his home and fortunes. E.W. Marland discovered oil and opened a refinery. Marland Oils grew to become Conoco with its world offices in Ponca City. Long after E.W.'s death in 1941 his main competitor Phillips Petroleum gained control. ConocoPhillips still has the refinery in Ponca City but has moved the main offices to Bartlesville in Osage County, Oklahoma. The history is in Ponca City. Marland built two homes here. The best known is his "Palace on the Prairie" a 55 room mansion in the European style. The 22 room Grand Home was built and lived in for twelve years before that. The Pioneer Woman Statue by the well known artist Bryant Baker and dedicated by Will Rogers on April 22, 1930 stands at the corner of 14th and Lake Road.

The world famous Miller Brothers 101 Ranch was nine miles southwest of Ponca City. At its peak the working ranch was 110,000 acres across four counties and employed thousands. The ranch hands and entertainers of the Real Wild West Show often found their way to town. Cowboy movie stars like Tom Mix, Art Accord, Hoot Gibson and Buck Jones started out at the 101 Ranch. Anyone who has heard of bulldogging or steer wrestling knows of Bill Pickett the black cowboy who invented the modern day rodeo sport. Ponca City in Kay County was established in 1893 and was full grown by the time Oklahoma changed from Indian Territory to the 46th state of the United States on November 16, 1907

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